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New Owner Checklist

Welcome to the NOVA Rental Property Management Family! To help you transition from self-management, or from another management company, we offer you this checklist.

Items to Provide to NOVARPM

  • A minimum of 2 sets of keys & fobs, including
    • Front Door
    • Key fobs
    • Mailbox
    • Any other keys
  • Garage door remotes
  • Remotes
  • Parking Passes
  • Existing Lease Agreement and Addendums (if any)

Information to Provide to NOVARPM

  • Forwarding address
  • Email
  • Phone number
  • Social Security Number or EIN
  • ACH Routing and Account Numbers
  • Utility information
  • Mailbox #
  • Storage Room #
  • Garage door code
  • Security alarm code
  • HOA/Condo rules and contact information
  • Insurance Agent’s contact information


  • Convert your Homeowner’s Policy to a Landlord’s Policy
  • Add “NOVA Rental Property Management Inc.” as Additional Insured
  • We highly recommend you add at least a $1 million Umbrella Policy for extra liability coverage

Non-Resident Landlord

If you are not a Virginia resident, you must file a Form R-5 with the Department of Taxation. We will file this for you on your behalf.

Point of Contact

Depending on how much you want to stay involved with the day-to-day management, you may want to update the contact information to NOVARPM for the following:

  • Homeowner’s or Condo Association
  • Pest Control Company
  • Lawn Services Company
  • Any other service or organization we need to monitor or work with on your behalf

Prepare Your Home

Please consult our Rent Ready Property Standards and make sure you complete the checklist for applicable items. If you need help, we can coordinate with vendors to complete the checklist on your behalf.

Set Up Your Owner Portal

Finally, make sure you set up your Owner Portal so that you can access important information about your property.